This policy applies to the following business:-
John Holohan & Co., 5 Upper Rowe St., Wexford.
- Glossary of Terms.
- What information do we collect about you and how.
- How will we use the information about you and why?
- Security precautions in place about data collected.
- How long will we hold your data for?
- Access to your information, correction, portability and deletion.
- Changes to our policy.
Glossary of Terms.
What is personal data?
Personal data relates to any information about a natural person that makes you identifiable which may include (but is not limited to):
- Names and contact information (ie. emails and telephone numbers).
- PPS number.
- Employment history.
- Employee numbers
- Personal tax
- Payroll and accounting data.
What is sensitive personal data?
Sensitive personal data refers to the above but includes genetic data and bio-metric data. For example:
- Medical conditions.
- Religious or philosophical beliefs and political opinions.
- Racial or ethnic origin.
- Bio-metric data (e.g. phone in and electronic passport)
What is a Data Controller?
For general data protection regulation purposes the “data controller” means the person or organisation who decides the purposes for which and the way in which any personal data is processed.
The data controller is John Holohan & Co., 5 Upper Rowe St., Wexford.
The data protection officer is John Holohan, Managing Partner who can be contacted at the above address or on Info@johnholohanandco.ieor by calling 053 9174114.
What is a Data Processor?
A “data processor” is a person or organisation which processes personal data for the controller.
What is data Processing?
Data Processing is any operation or set of operations performed upon personal data, or sets of it, be it by automated systems or not. Examples of data processing explicitly listed in the text of the GDPR are: collection, recording, organising, structuring, storing, adapting,altering, retrieving, consulting, using, disclosing by transmission,disseminating or making available, aligning or combining, restricting, erasure or destruction.
What do we mean by Business to Business?
Limited Companies, partnerships, charities, trusts, local authorities and government institutions.
What do we mean by Business to Consumer.
Private clients, sole traders, unincorporated partnerships and trusts.
What information do we collect about you and how?
John Holohan & Co. as a Data Controller, is bound by the requirements of the General Data Protection Regulations (GDPR).
You agree that we are entitled to obtain, use and process the information you provide to us to enable us to discharge the Services (as defined in our Letter of Engagement and supporting Schedules) and for other related purposes including:-
- Updating and enhancing client records.
- Analysis for management purposes.
- Statutory returns.
- Legal and regulatory compliance.
- Crime prevention (anti money laundering).
We collect information about you when you fill in any of the forms on our website i.e. sending and enquiry, signing up for an event, filling in a survey, giving feedback etc. Website usage information is collected using cookies.
When submitting forms on our website we use a third-party software provider for automated data collection and processing purposes, they will not use your data for any purposes and will only hold the data in line with our policy on data retention.
Cookies are text files put on your computer to collect standard internet log information and visitor behaviour information. This information is then used to track visitor use of the website and to create statistical reports on website activity. For more information visit www.aboutcookies.org or www.allaboutcookies.org.
You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. Please note in a few cases some of our website features may not function because of this.
Analytics – e.g. how visitors use our website
We use Google Analytics to store information about how visitors use our website so that we may make improvements and give visitors a better user experience.
An IP or Internet Protocol Address is a unique numerical address assigned to a computer as it logs on to the internet. John Holohan & Co. does not have access to any personal identifiable information and we would never seek this information. Your IP address is logged when visiting our site, but our analytic software only uses this information to track how many visitors we have from particular regions.
How will we use the information about you and why?
At John Holohan & Co. we take your privacy seriously and will onlyuse your personal information to provide the Services you have requested from us, detailed in your Letter of Engagement and supporting Schedules and as we have identified above. We will only use this information subject to your instructions, data protection law and our duty of confidentiality.
For Business to Business Clients and Contacts our lawful reason for processing your personal information will be“legitimate interests”. Under“legitimate interests” we can process your personal information if: we have a genuine and legitimate reason and we are not harming any of your rights and interests.
For Business to Consumer Clients and Contacts our lawful reason for processing your personal information will be “A contract with the individual” e.g.to supply services you have requested. This also includes steps taken at your request before entering into a contract.
We may receive personal data from you for the purposes of our money laundering checks, such as a copy of your passport. This data will only be processed for the purposes of preventing money laundering and terrorist financing, or as otherwise permitted by law or with your express consent.
Our work for you may require us to pass your information on to Revenue as part of your tax returns or to banks, but this will only be done with your express permission. When we use third party service providers e.g. Omnipro, we disclose only the personal information that is necessary to deliver the Service.
We collect information on our website to process your enquiry. If you agree, we will also use this information to share updates with you about our services which we believe may be of interest to you.
We will not share your information for marketing purposes with companies so that they may offer you their products and services.
Security precautions in place about data collected
When you give us personal information, we take steps to make sure that it’s treated securely.
Non-sensitive details (your email address etc.) are sent normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of our website, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
We may analyse your personal information to create a profile of your interests and preferences so that we can contact you with information relevant to you. We may make use of extra information about you when it is available from external sources to help us do this effectively. We may also use your personal information to detect and cut fraud and credit risk.
We would like to send you information about our services which may be of interest to you. If you have consented to receive marketing,you may opt out at any point as set out below.
You have a right at any time to stop us from contacting you for marketing purposes. To opt out please email firstname.lastname@example.org.
How long will we hold your data for?
Contracted Services: We will hold your data for 7 years in line with our regulatory requirements.
Access to your information correction, portability and deletion
What is a Subject Access Request?
This is your right to request a copy of the information that we hold about you. If you would like a copy of some or all your personal information please email or write to us at the following address:
John Holohan, Managing Partner, 5 Upper Rowe Street, Wexford. We will respond to your request within one month of receipt of the request.
We want to make sure your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate by writing to the above address.
Objections to processing of personal data
It is your right to lodge an objection to the processing of your personal data if you feel the “ground relating to your particular situation” apply. The only reasons we will be able to deny your request is if we can show compelling legitimate grounds for the processing, which override your interest, rights and freedoms, or the processing is for the establishment, exercise or defence of a legal claims.
It is also your right to receive the personal data which you have given to us, in a structured, commonly used and machine readable format and have the right to transmit that data to another controller without delay from the current controller if:
- The processing is based on consent or on a contract, and
- The processing is carried out by automated means.
Your Right to be Forgotten
Should you wish for us to completely delete all information that we hold about you:
In writing to John Holohan, Managing Partner, John Holohan & Co, 5 Upper Rowe St., Wexford.
If you feel that your personal data has been processed in a way that does not meet the GDPR, you have a specific right to lodge a complaint with the relevant supervisory authority. The supervisory authority will then tell you of the progress and outcome of your complaint. The Supervisory authority in Ireland is the Data Protection Commission.
How to contact us:
Write to us at John Holohan, Managing Partner, John Holohan & Co, 5 Upper Rowe St., Wexford.
Call us on 053 9174114.